Use it | What is it? User guide | FAQ’s | Terms of use | Multiple-use

What do the results mean?

On the results page, you have the option of listing the results by conviction order or by spent date order.

To find out what it means to have either unspent or spent convictions, click here.

What is it?

The Calculator can be used to work out when convictions become spent under the Rehabilitation of Offenders Act 1974. More information can be found about the Disclosure Calculator here.

The Calculator was updated in March 2014 to reflect the changes to the ROA. There a couple of further additional elements which we’re looking to do to improve the Calculator further. You should take these into account when using the Calculator. More details can be found here.

The calculator operates using the rehabilitation periods as they apply in England & Wales. Contacts for the law in other countries can be found here.

Before using the Calculator, you might want to take a look at our guide on the Act. This might help you when establishing what sentence/disposal you should choose

How do I register to use it?

Personal use

To use the calculator on a personal basis, you simply need to identify choose whether you’re using it for yourself, or on behalf of a family member/friend.

Please note: This option is for personal use only. It should only be used by individuals with a criminal record and friends/family on behalf of that individual. It should not be used by organisations, professionals or others who are providing support or services to people with a criminal record.

Multiple use

To register for multiple use, click here. On this page, you will find out more information about the number of uses available. Complete this form, including the number of uses you would like. Once submitted, your application will be processed and you will be sent an invoice with details of how to make payment. Once payment has been received, you will be contacted by email to confirm that you account has been set up. Your account will also be allocated a password. This will be included in the email that you are sent. Please keep this email safe – for data protection reasons, we do not store passwords.

Whilst you are logged in to your account, the homepage will display what account you are logged into, how many uses you have remaining, and a link to log-out.

What information do I need to use it?

The tool will only work if you know the following details about all of the convictions or disposals that you have received:

  • The date of conviction/sentence started
  • The sentence or disposal that you received
  • Your date of birth

If you don’t know these details, you should get a copy of your police records.

Note – The tool is only as good as the information that you input – it will only give you an accurate result if you input accurate information.

What happens to the information I provide?

The information collected by this tool is used to provide on-screen results. You also have the option to receive the results by email. The information you provide will not be shared with any third party, nor will it used by us for marketing purposes. If you’re worried about where your data goes, please take a look at our data protection policy.

How do I answer the questions?

Before you start

You should enter your convictions in the order that they were received, starting with the first/earliest.

Name of conviction

You should complete this field if you would like to give a name to the conviction. This is optional, but may help you to identify this conviction when looking at the results page.

Date

For prison sentences and community orders, enter the date the sentence started. For all other sentences/disposals, enter the date of conviction.

It is possible for you to provide an estimate of the date, either to the nearest month or year, but this may produce inaccurate results, particularly if you have multiple convictions.

If you do no know the exact date, and still want to use the calculator, you should enter a date which is at the end of the month or year when you think you were convicted. For example, if you know you were convicted in 2008, you should enter 31/12/2008. Your results will then show the latest possible date your conviction will be spent (although this might not work if you’ve received convictions in the past).

Type of disposal

Here, you should select whether you received a conviction or a caution.

If you select caution, you must make sure in the below section that you choose either ‘Simple caution’ or ‘Conditional caution’.

Sentence or disposal received

You should enter the specific sentence/disposal that you received for the conviction. This will determine the rehabilitation period for that specific offence.

It is important to ensure that you select the exact sentence/disposal that you received. There are many disposals that have similar wordings but have different rehabilitation periods. If you choose the wrong one, the results of the calculator may be inaccurate. There are also many that are no longer used, but for historical purposes the option of selecting these is needed.

For help in deciding which sentence/disposal to select, read our detailed guidance on the ROA.

Motoring convictions

If you have received a motoring conviction, you will need to make sure that you add a sentence/disposal of ‘motoring endorsement‘ into the Calculator. This should be added as well as any other sentence that you received, such as a fine or a disqualification. You can do this using the ‘Add another disposal to this conviction’ button.

This is important, as a motoring endorsement has a rehabilitation period of 5 years. If you miss this out when using the Calculator, the results that you get will be inaccurate.

You can read more about how motoring convictions are dealt with under the Rehabilitation of Offenders Act.

Length of prison sentences

When entering prison sentences (or suspended sentences), you will asked for the length of the sentence in months or weeks. It is important that you enter one or the other, not both.

For example, if you received a 2 year prison sentence, you should enter 24 months.

Note – due to the complexities in days/weeks/months (e.g. leap years), there’s the possibility that the Calculator may have a slight variance depending on whether you use months or weeks.

Multiple sentences

If you received more than one sentence or disposal, you should record them all by selecting “Add another disposal to this conviction”. Multiple sentences or disposals can impact on when a conviction becomes spent, as the disclosure period for the conviction is equal to the sentence/disposal with the longest rehabilitation period.

Please note – if you received an order as part of your sentence which isn’t specifically listed (e.g. a restraining order, or SOPO), you should select ‘A relevant order’ and then insert the length of the order.

Multiple convictions with consecutive prison sentences

To get the correct disclosure result you must use the total length of the prison sentence for every conviction in the proceedings. For example, if you were sent to prison for 8 months in total,  made up of a 3 month sentence and a 5 month sentence, ordered to run consecutively., you should enter the ‘sentence’ as 8 months.

Relevant orders (for example hospital orders or restraining orders)

If you have been given a ‘relevant order’ as part of your disposal, then the calculator asks you to input the length of the order (in months).

If the order runs indefinitely, you need to tick the box. The length of the order will automatically default to 998 years – this is to make sure that the tool effectively treats it as ‘unspent indefinitely’ because it cannot become spent until the order ends.

Foreign convictions

If you were convicted abroad, your conviction may still be protected by the ROA. However, there can be significant differences in terminology and types of sentence.

If your sentence does not match with a sentence in this country (for example a ‘behavioural bond’, the Ministry of Justice advise that you should “find a domestic sentence which is the nearest equivalent”. However, if you are unsure, we advise that you contact the Sentencing Policy and Penalities Unit at the Ministry of Justice to request their view. Write to: Rehabilitation of Offenders Act Policy Advisor, Sentencing Policy and Penalties Unit, Ministry of Justice, 102 Petty France, London, SW1H 9AJ, or email ROA@justice.gsi.gov.uk.

Do you need to add a further conviction?

If you have more than one conviction, you need to enter your further convictions depending on whether they were dealt with in the same proceedings or whether they were dealt with separately.

Please note: Be careful not to select either of these options unless you do actually have a further conviction, as there is currently no ability to remove a conviction once one of these options are selected, so you would need to start again.

How to deal with breaches

If you originally received a community order or a conditional discharge, and then were later brought before the court for a breach of the order, this can affect the rehabilitation period of the original conviction. When you add the breach, you should add it as a “Further conviction dealt with in the SAME proceedings”. This will ensure that the earlier conviction and the later breach are dealt with together, and that the longer rehabilitation period is applied to both.

Date of birth

This is needed to determine how old you were at the point of conviction, as some disclosure periods vary depending on your age at the time of conviction.

Email address

If you wish to be sent the results to you via email for your own records, you should enter your email address and confirm it in the box below.

The email will be sent with the subject line “Disclosure Calculator Results” and will contain the results of the details that you inputted into the tool. Your email address will not be passed to a third-party, and will only be used by us to contact you if any technical issues are identified with the results you have been sent.

Given the highly personal nature of the information that will be sent in this email, you should ensure that you choose an email address which only you (or people you trust with your conviction information) have access to.

Terms of use

Users of the Calculator agree to the terms of use.

Frequently asked questions

See a list of common questions here.

Questions/queries

If you have any questions about how to use the Calculator which are not covered in the user guide or the FAQ’s.

If you’d like to talk through the results that you’ve received, you can contact our Helpline.