Use it | What is it? User guide | FAQ’s | Terms of use | Multiple-use


What is theCalculator?

theCalculator is a web tool that can be used to find out when a criminal record becomes spent under the Rehabilitation of Offenders Act 1974 (ROA).

The need to interpret complex legislation means that many people with a criminal record do not benefit from their legal rights under the ROA, making it harder for them to reintegrate into society. Professionals and organisations working with people with a criminal record can find it difficult to find out when their clients record becomes spent, particularly for clients with multiple convictions.

theCalculator makes it simple for you to calculate when somebody’s criminal record becomes ‘spent’ and no longer needs to be disclosed under the ROA (e.g. to employers and insurers), removing the discrimination which acts as a barrier to successful reintegration.

Why set up a multiple-use account?

There are various reasons why organisations set up multiple-use accounts:

  1. Many service-delivery organisations that provide support to people with convictions use theCalculator and embed it into the support they provide to individuals
  2. Employers use theCalculator to ensure that they are not taking into account convictions that are spent when they are making recruitment decisions.

Feedback from users

“This is a really excellent tool. Our staff used to have to spend a lot of time understanding the Act and working out spent dates for each client. The calculator saves us a lot of time and reduces the risk of human error” Resettlement services provider

“We use the tool to make sure we’re not taking into account any spent convictions that an applicant might accidentally disclose to us” HR Manager

How does it work?

You will need to set up a multiple-use account so that you and/or your organisation you can integrate use of theCalculator into the services that you provide to people with a criminal record.

How do I set up a multiple-use account?

To set up an account, you first need to register your details by completing the form below, indicating what number of uses you’d like.

Once you have submitted your details, your application will be processed and you will be sent an invoice with details of how to make payment.

Once payment has been received, you will be contacted by email to confirm that your account has been set up. Your account will also be allocated a password. This will be included in the email that you are sent. Please keep this email safe – for data protection reasons, we do not store passwords.

How much does it cost?

There are different levels of account depending on how many times you want to use the tool. These levels are set out in the form below.

If you are an employer that is looking to use theCalculator as part of your recruitment process, find out more on our website for employers.


We have frequently asked questions about theCalculator.

If you have a specific question about setting up a multiple-use account, please email or call 01622 230705.

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